3rd Party Technology Resources - Approval Process

 

Click here to see the approved list of Signatories

 

Protecting Student Data and Privacy User FlowChart

What to know and do before using 3rd party technology resources (apps, websites, extensions)

 

Step ONE:  Curriculum Connection and Responsible Use Policy

1.Does the resource deepen student learning, help students to create and synthesize, and develop 21st Century Skills?   

2.Have you taught digital citizenship lessons to your students? (New standards in 2020 may adjust our instructional resources.)  

3. Ensure the District RUP (K-5, 6-12) is signed.

 

If the following are satisfied, move on to Step TWO  “ Display of Resource”.

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Step TWO: Display of Resource   In what way will you be using this resource in your instruction?

Select from the options below:

General Audience Teacher:

Teacher will display the resource using their own computer and access does NOT require a sign in.  Display of resource is for the general use of whole class.

  General Audience Student: 

Student is accessing the resource using their own device (Personal or School) and access does NOT require a sign in by the Student.

OR

Required Username/Installed App on the device: 

Teacher or student is required to sign in to the resource using an individual login  - OR - Access to the resource for students requires it to be installed or downloaded on the device.

No Sign in required?  

If either of these display options are the way in which you are using the resource, STOP!

You’re Good to Go and may proceed with using the resource!

1. Submit the "I Want to Use This" form to the Curriculum Office.

 

There is the potential of personally identifiable information (PII) being collected.  (student name, birthday, location, email, etc.)

Move on to Step THREE! 

                                                        

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Step THREE: Does the resource require or collect personally identifiable
information
(PII: student name, birthday, location, email, etc.)? 

Required Username/Installed App on the device: Teacher or student is
required to sign in to the resource using an individual login or
 
username - OR - Access to the resource for students requires it be 
installed or downloaded on a device.

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Teacher creates an account but student PII is NOT collected. 

You're Good to Go and may proceed with using the resource!!

1. Submit the "I Want to Use This" form to the Curriculum Office.

If there is the potential for PII to be collected (student name,
birthday, location, email, etc.), then select one of the three
options to the right  . . .  

 

Yes, PII is collected and I choose to anonymize usernames. 

1. I will create a roster of anonymous usernames. Watch the video to learn how. 
(If a resource requires a class code for student access and the resource

houses a student roster, student names within that roster must be 
anonymized.)

2. Submit the "I Want to Use This" form to the Curriculum Office.

Yes, PII is collected and I do NOT want to anonymize usernames.
Continue with Privacy Policy Checklist in Step FOUR.

  

 

Step FOUR: Privacy Policy Checklist

Teacher (and Tech Mentor if needed) completes the Privacy Policy Review Checklist to identify potential privacy and PII concerns  (student name, birthday, location, email, etc.).  Completed checklist is submitted to the Curriculum Dept. for further review.  

Teachers should especially concern themselves with the following:

  • Does the provider protect/encrypt all data in transfer and at rest?
  • Does the provider enable the District to review and have deleted the personal information collected from its students?
  • COPPA Compliance (Under age 13)  & FERPA Compliance (Education records accessibility)

Click here to access the Privacy Policy Review Checklist